Glossary

A B C E F I O P Q R S T
Informal Bid

This method may be used by departments if the estimated value of the item(s) to be purchased is between $5,000 and $24,999. Informal price quotations are secured and documented in a manner determined to be the most appropriate for the goods and services involved.  Award is made to the lowest, responsible bidder.

Invitation to Bid

This method of competition must be used when the estimated value of the item(s) to be purchased exceeds $150,000. The bid specifications describe the item(s) in sufficient detail to apprise the bidder of the exact nature or functionality of the item(s) required. Price is the major determining factor when all the specifications are met.  Award is made to the lowest responsible bidder. An ITB must be “open” for a minimum of 15 days. It will be issued by Procurement Services and posted on the website.