Your feedback is important to us! Questions asked in the PED Talks survey have been answered here. Updates will occur each month.
- Q: Is a contract that auto-renews without notice of termination allowable or is that equivalent to not having an end date?
- Auto renewals are equivalent to not having an end date. This is not allowable.
- Q: What is the amount of time needed to go through the entire process for new software contracts?
- Estimated amount of time would be 90 days – However each contract is unique.
- Q:What is the dollar amount when an RFP is required?
- An RFP is the required for purchases greater than $150,000, but can also be used for lesser amounts where we need to disseminate information to the bidders so they ALL receive the same message on our needs.
- Q: Where do we access the information if the vendor has been approved?
- At this time there is not a place to do that, but it is something we know is wanted users.
- Q: Is anyone planning to investigate a U-wide license for a survey product such as Qualtrix?
- Yes. There has been an effort to consolidate survey tools into a U-Wide license. It is a large undertaking and will take time to coordinate.
- Q: What is the best way to purchase large items?
Whenever departments have the need to procure large items ($25k+) they should first contact the respective commodity/category manager at Procurement Services to discuss their needs. Assistance can be provided to procure the goods/services in the most economical and time efficient manner. Items with a value at or above $150,000 require a formal bid; over $400,000 also require Board of Regents approval. Time frames are extended for both instances.
- Q: Will eSHOP ever scan in the invoices that they receive? Just so that if we have a question about them we can see them right away, and not have to call the supplier for a copy.
This is on everyone’s wish list and will be considered extensively by the BRT AP Centralization group. At this time however, no changes have been made to the current process. Departments should feel free to contact A/P to request copies as needed.
- Q: I personally, am very interested in learning more about "P" card transactions and help in the process of getting some new vendors.
The University’s P-Card Program offers a convenient payment method that allows staff and faculty to pay for goods and services in an efficient and cost-effective manner. The P-Card’s intended use is for purchasing small dollar ($4,999 or less), low-risk goods and services for departmental needs. All items purchased are the property of UNL.
The P-Card is similar to a standard charge card, except that the card is issued to, used for and paid by the University. Each card is issued by U.S. Bank and is assigned to an individual UNL employee or affiliate. The P-Card allows employees and affiliates to purchase directly from vendors within spending limits set by their department. The P-Card process does not require a requisition or purchase order, making it a fast and convenient purchasing option.
All cardholders are required to fill out an application and complete training prior to obtaining a card. Applications are available in Firefly in SAPPHIRE (Business Forms > UNL > Procurement > Purchasing Card) and training registration can be found on https://training.unl.edu.
- Q: I am just waiting to see what changes are forthcoming with the BRT and reductions from the Appropriations Committee.
The best way to stay up to date with Budget Response Team news is on the website: https://nebraska.edu/brt/recent-news-and-updates.
- Q: Why do the invoices for PO's go to Accounting?
Invoices are sent to Accounting because that is where the Accounts Payable function of the University currently resides. AP generates the payment. In order to generate the payment they must have the invoice to review and make payment from.
- Q: Please provide more info about Certificates of Insurance and when needed.
A Certificate of Insurance is required of any individual or entity performing services for the University of Nebraska. Please see further details, including a search for companies you may be working with: https://procurement.unl.edu/contracts#certificate-of-insurance.